Spectrum Housing Group is saving over £50,000 each year and improving employee engagement using MobileHR, a mobile HR system from Advanced Business Solutions.
MobileHR allows Spectrum’s staff to submit expenses, holiday requests and declare business hospitality gifts via their smartphone and tablet devices, allowing the HR team to focus on more value-adding activities. Line managers can also use the system to record all sickness absence types and approve processes remotely without needing to go into the office.
The system is integrated with Advanced’s OpenHR human resource system, which manages all HR information relating to Spectrum’s 900 staff in nine UK offices. OpenHR’s self-service, training and recruitment modules have already streamlined the housing provider’s administrative processes by helping the HR department to track absences, deliver health and safety information and identify internal skills gaps more efficiently through greater automation.
Robert Barnett-Moore, HR systems manager, Spectrum Housing Group, said, “MobileHR has eliminated the need for trade staff to come into the office to manage holiday requests and other administrative tasks. In addition, holiday and sickness absence records are now automatically updated remotely by authorised staff. We are now saving around £50,000 each year in fuel and efficiency gains which has given us an instant return on our investment.”
The solution has also enabled Spectrum to increase employee engagement through its internal staff recognition scheme, Spectrum Stars. Using their mobile devices, staff can quickly and easily nominate individual employees, managers or teams to receive internal recognition and annual awards for their contributions.
The process is managed using an intuitive workflow which routes all submissions to the HR department and automatically alerts staff by email when they have been nominated. So far, almost 3,000 nominations have been made since the scheme’s launch in 2012.
Barnett-Moore comments, “We wanted to improve our levels of employee engagement and Spectrum Stars, with the aid of MobileHR, is supporting our goal to be named as one of ‘The Best 100 Companies to Work For’ in The Sunday Times’ annual survey.
“In the last two months alone, we have seen a 70 per cent increase in staff nominations for our 2015 scheme, partly because Advanced’s solution is so easy and quick to use.”