Trident Social Investment Group has continued to roll out its green and paperless strategy by moving its board meetings to the cloud using CGFirst. Trident has reduced its paper output by 100s of reams a month by introducing Apple iPads to the boardroom.
Using CGFirst has halved the time it takes Trident’s administrative staff to produce board packs as it was taking up to 40 hours per month assembling materials, having them copied, bound and packaged. With board members spread across the West Midlands, they can now access documents via the cloud through their tablets.
Ed Reed, head of ICT, Trident Social Investment Group, said, “The main benefits of the CGFirst app have been the significant cost savings and a demonstration of leadership to internal and external stakeholders, with transparent corporate governance, and technology adoption.”
Board members can now share documents securely and use an online hub to record and access documents anywhere, anytime. The CG Board Portal places all records in one place, has reminders for important actions, progresses notifications and online indicators, and provides recommendations for good governance. There are also multiple access levels for board, executive, staff, investors and external service providers.
Reed said, “iPads were the chosen device because they were already adopted within the organisation and were regarded as a trusted platform and easy to use. They make for a great meeting experience as participants engage in across-the-table discussions.”