Circle Anglia is using procurement maps from First Adapt to unite different parts of its organisation and enforce centralised procurement policies.
James Savill, procurement manager, Circle Anglia, said, “With First Adapt’s procurement maps, we can ensure that all of our procurement policies and any associated documents are accessible from our intranet. The maps are visual and intuitive so staff can drill down to the level of information they need. This provides greater autonomy for staff working on routine or lower value contracts, and allows them more time to focus on the complexities of higher value contracts, ensuring that we maximise savings and really achieve value for money.”
Using a highly visual and straightforward user interface, First Adapt’s underlying Knowledge Map technology uses sophisticated data management, synchronisation, presentation and deployment tools to maximum effect. These allow for a highly configurable solution, tailored to an individual organisation’s business model and policies.
Savill added, “Although organisations can make changes themselves, it currently suits us to ask First Adapt to make the changes on our behalf as and when we need them. We have control over the document library and this works well because we allocate ‘document owners’ across the various teams to make sure documents are reviewed regularly. It also makes it a live working system rather than a dormant repository.
“So many organisations have a wealth of information scattered around in different places but staff simply don’t know where to find it. The Knowledge Map approach overcomes this problem very effectively.”
Following a three-month implementation in 2007, First Adapt completed its most recent updates to Circle Anglia’s system in Summer 2009. Circle Anglia reported that the initial contract value was £12,000.