WM Housing is now using software from Boardpad for electronic meeting packs for its variety of board meetings, committee meetings and group executive meetings.
After unsuccessfully trialling and manually creating PDF versions of meeting packs and distributing them to board members, WM Housing realised that it needed a more refined and intuitive solution to compile papers and distribute them to meetings.
Across its group operations, WM Housing holds up to 30 board meetings, 15 committee meetings and 25 group executive meetings each year. On average, the board packs for these meetings can range from 80-200 pages, with 20 to 30 agenda items, taking considerable administrative time to produce.
Mike Platts, information security and technical administrator, WM Housing Group, said, “Although we looked at other options, BoardPad came highly recommended and, once it was presented to executives and senior board members, we felt that this product was the one to go with.
“Boardpad is also a substantial security improvement over our ealier attempts at electronic board paper distribution. ICSA Boardroom Apps take the security of data very seriously and we feel that our board data is now much more secure and controlled than before.”
The initial trial of BoardPad was at a group board meeting at the end of 2013. The feedback from that meeting alone resulted in the proposed rollout time period for BoardPad being significantly reduced, with a view to getting iPads issued across all boards within the group as soon as possible.
Andy Stephens, governance officer, WM Housing Group, said, “Support from the ICSA Boardroom Apps team has been first class. At one stage, we received a response to a question after 10.30 in the evening.”